We are currently supporting a long-term financial services client of ours to look for an executive assistant to provides full secretarial & administrative support to the executive/senior members of the designated teams/business units assigned. These individuals will typically be C-suites, and your day to day will involve the following:
- Ensure the effective functioning of the assigned teams or business units.
- Organize travel arrangements, including schedules, itineraries, transportation, and accommodations.
- Plan and arrange appointments, meetings, and teleconferences.
- Help prepare materials for meetings for the Group and Asia, both internal and external, including taking meeting minutes.
- Follow up on action items from management meetings.
- Participate in the planning and organization of regional conferences and seminars.
- Coordinate events as needed.
- Collaborate with the firm's joint ventures and the Hong Kong subsidiary's secretaries to facilitate smooth business activities for the designated teams or units and more
Requirements
- With over 8 years of executive assistant experience working with C-Suites or senior stakeholders
- Excellent verbal and written communication skills, especially in English
- Fluency in Mandarin will be an advantage
- Excellent time management and organizational skills
If interested, please click "Apply" or contact JJ How via jj.how@oliverjames.com for a further confidential discussion
